3 reasons why you should be storing your business data in the cloud

3 reasons why you should be storing your business data in the cloud

Cloud-based storage has become a lifesaver for many businesses. As working from home part-time becomes more common, cloud storage is transforming the way businesses operate, making it easier than ever to work from anywhere. The efficiency increases businesses receive from cloud storage are immense.

But not all businesses have made the switch yet. If you have not, here are 3 reasons why you should store your business data in the cloud.

1. Make sharing files easy

As businesses become increasingly decentralised, with employees working from home, or out with a client, sharing files via email is far less practical. With cloud storage, you can access your files anytime, anywhere, without having to first send them to yourself or the client. This means you can easily get the right information on time to your team and clients, so everyone is on top of their game no matter where they are working.

Many of the most popular cloud storage platforms offer the ability to share files directly with clients or give them the ability to upload files into the system. This way you can easily share and receive files with clients without having to manage file size limits in email.

Some cloud platforms like Google Drive and OneDrive take things further with their integrated apps. Both Microsoft Word and Google Docs allow you to collaborate live with team members and clients. With this, you can all edit the document at the same time through both web and desktop apps. All changes can be tracked, and previous versions backed up, without you having to lift a finger.

2. Reduce expenses on hardware and maintenance

Physical data storage can be expensive to install and maintain. There is a lot involved in having a physical data storage server system in your office including:

  • Setting up the server, the devices, networks, facilities, and the other supporting equipment
  • Deployment and configuration of the system
  • Regular maintenance of all backup servers, storage, network connections, and software updates.

On the other hand, cloud storage is managed by an external team of experienced professionals. They perform all maintenance of the servers, ensuring they are up to date and offer the latest security features. All of this, for a single subscription fee. Their systems are also highly scalable, allowing you to simply pay for more space.

All of this means you don’t have to put in any hands-on work ensuring your storage system is working at its peak. You don’t have to pay for the expensive energy costs to keep your own servers running and cool. This makes it far easier, cheaper, and more efficient for most businesses.

3. Keep your data safe

The major cloud storage providers like Microsoft, Google, Apple, and Dropbox, offer the best in cyber security. They have massive teams who are regularly working to ensure your data is always protected against anyone trying to access it unlawfully. This is just one step they take to protect your data.

The other step these companies take is in ensuring your data is protected from data loss in case of an unforeseen disaster. Cloud computing companies utilise their massive scale to ensure your data is safe. For example, Google has massive data centers across the world, each with several internet connections, and the capacity to replicate data at every location. Each data center has backup generators in case of power failure, and other backup systems in case components fail.


If you want to have the most efficient data storage system, without the big price tag, cloud storage is the best solution for your business. You will have peace of mind knowing that your data is secure, you can access it at any time, and that it is making your team’s workflow more efficient. If you are unsure about how to get started in cloud storage, reach out to Link Books. We can help point you in the right direction.

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